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Procurement

Browse by Category to Submit a Ticket

Purchase Order

  • Bids & Sole Source
  • Change Order Procedures
  • New Purchase Request/Check Request
  • Purchase Order Procedures

Shipping Services

  • UPS Account Support
  • UPS Batch Shipping
  • General Shipping Support

Supplies & Printing

  • Business Cards & WestEd Stationery
  • Large Printing Jobs
  • WestEd Staples Accounts & Support
  • General Supply & Printing Support

Travel Support

  • Booking Travel
  • Expiring Flight Credits
  • Help with Hotel Negotiation
  • Travel Reward Programs

WestEd Purchasing Card (P-Card)

  • Apply for a P-Card
  • Fraud on My P-Card
  • Name Change on My P-Card
  • Replace My P-Card
  • Rejected P-Card Charge

Consultants & Participant Stipends

  • Consultant Engagement Form (CEF)
  • Stipends

Offsite Meetings, Conferences, Venues & Hotels

  • Event Agreements
  • Planning Offsite Meetings

General Procurement Requests

  • General Procurement & Travel Support
  • Cost Code Troubleshooting

About Us

The Procurement department offers support in various areas, including processing POs and vendor agreements, vendor management, sourcing, negotiation, conflict resolution, travel support, online vendor accounts, the P-Card program, and RFP (Request for Proposal) processes. We support the use of minority-owned and small businesses and promote green practices throughout the supply chain. With our comprehensive range of procurement services, WestEd optimizes efficiency, cost-effectiveness, and vendor relationships to achieve our organization’s goals. We are here to listen, understand your unique requirements, and provide the necessary expertise to help you achieve your procurement objectives effectively.

Key Services

  • Purchase Orders
  • Travel Support
  • P-Card
  • Vendor Management
  • Bidding/RFPs
  • UPS, Staples, Business Cards
Email Procurement Inside WestEd Page

Hours of Operation:

Monday – Friday
8AM to 5PM PT
(excluding WestEd holidays)

WestEd Purchasing Card (P-Card)

Select a service to start a request:

  • Apply for a P-Card

    Submit P-Card Application Form.

  • Fraud on My P-Card

    Are there suspicious charges on your P-Card? Call the number on the back of your card and report it to us.

  • Name Change on My P-Card

    Submit a name change request. NOTE: This will deactivate any previous P-Cards with your previous name.

  • Rejected P-Card Charge

    Is there an error with your transaction?  Ensure you are using the Seal Beach address as your billing address, call the number on the back of your card and check for possible fraud charges. Contact us here if the problem persists.

  • Replace My P-Card

    Request a replacement card. Please elaborate.

Purchase Order

Select a service to start a request:

  • Bids & Sole Source

    Submit questions about WestEd’s Bids and Sole Source procedures. NOTE: A Sole Source purchase is when there is only one vendor capable of providing an item or service, and therefore it is not possible to obtain competitive bids. Requires a valid justification.

  • Change Order Procedures

    Request assistance with submitting a change order for an existing Purchase Order (PO).

  • New Purchase Request/Check Request

    Submit a Purchase or Check Request. To place a new Purchase Order, you must create a Purchase Request first.

  • Purchase Order Procedures

    Request assistance with submitting a Purchase Order (PO).

Travel Support

Select a service to start a request:

  • Booking Travel Outside of Concur

    Submit questions regarding booking airfare, hotel, and rental car reservations outside of Concur (WestEd’s Travel and Expense system).

  • Concur Booking Issues

    Submit travel questions or issues with booking travel in Concur (WestEd’s Travel and Expense system). For expense questions, contact Accounting.

  • Expiring Flight Credits

    I have flight credits that are expiring soon. What can I do with them?

  • Help With Hotel Negotiation

    Questions regarding securing or setting up corporate hotel rates and room blocks. Corporate rate–A percentage off retail rates, if there are many staff or guests staying at this hotel throughout the year (unidentified number). Room Block–Needing to secure 10+ hotel rooms for a specific date and time.

  • Travel Reward Programs

    Questions regarding airline, hotel, and rental car rewards.

Supplies & Printing

Select a service to start a request:

Consultants & Participant Stipends

Select a service to start a request:

  • Consultant Engagement Form (CEF)

    Submit a CEF Request. To engage a consultant to work on your project, you must complete a contract called the Consultant Engagement Form (CEF), through which the terms of the consultant’s service are defined.

  • Stipends

    Submit a Stipend Request. WestEd allows staff to provide stipends as small incentives for individuals, schools, or school districts who participate in focus groups, surveys, or other project activities.

Offsite Meetings, Conferences, Venues & Hotels

Select a service to start a request:

General Procurement Requests

Select a service to start a request:

  • General Procurement & Travel Support

    Submit a request for any travel and procurement questions. Please provide as much detail as possible so that we may evaluate and resolve your request as efficiently as possible.

  • Purchasing Cost Code Troubleshooting

    Submit a request to troubleshoot a cost code that is not showing up in Purchasing. Instructions on how to get cost code access can be found here.

Shipping Services

Select a service to start a request:

  • General Shipping Support

    Submit a request for any shipping related questions (e.g., support with CampusShip account). Please provide as much detail as possible so that we may evaluate and resolve your request as efficiently as possible.

  • UPS Account Request

    Request a UPS account.

  • UPS Batch Shipping

    Assistance with creating and processing multiple shipping labels for multiple locations in a single batch.